Player Committees

XP’s committees are volunteer-led groups that share the work of running the game. Each committee focuses on a specific area:

1. Plot & Events: Reviews and supports plot submissions, NPC approval, and game events
2. Characters & Player Support: Reviews new character apps, helps with new player onboarding, and supports character development
3. Systems & Policy: Maintains docs, tools, rules, and long-term systems (like the wiki, Discord, and policies)

These committees and their associated responsibilities are currently under development.

Committees are part of a six-month trial aimed at sharing responsibility, encouraging transparency, and reducing burnout for everyone involved. They were approved by game-wide vote in July 2025, with a trial period to run from July 2025 - February 2026.

What are the requirements for serving on a committee?

The projected time commitment for serving on a committee is an average of 2-6 hours a week for a three month term. This may be higher during game events, review periods, or if you're leading a workshop. Each committee sets its own meeting/check-in schedule, depending on what method they find most effective.

Most work will happen in private committee Discord channels and require the ability to access and comment through shared Google Docs. To encourage transparency, committees will post public updates in #committee-updates.

As a volunteer position, committee membership is intended to be flexible, with members encouraged to communicate with each other if they need a break or have an upcoming absence.

How do terms work?

1. Each term lasts 3 months. You can rotate to a different committee after, stay on if needed, or take a break.
2. Each committee ideally has 3–5 members to keep work balanced.
3. One coordinator is chosen at the start of each term. This role rotates every 3 months to prevent burnout and power-hoarding.

Where does committee discussion take place?

Each committee has two private channels: one for general talk, and one for reviews of specific apps, plot submissions, drafts, etc.

Characters & Player Support

#characters-and-player-support-talk

#apps-for-review

Plots & Events

#plots-and-events-talk

#plots-for-review

Systems & Policy 

#systems-and-policy-talk 

#drafts-for-review

In addition, there are two public channels for announcements and general input.

#committee-updates - The public summary thread for all committees.

#committee-discussions The open thread for player inquiries and general discussion.

What documents do the committees use?

Currently, committees have the following documents:

Welcome to Committees

How We Work

X-Project Character Application

X-Project Plot Submission Form

How do I apply?

Simply fill out our Committee Volunteer Form to give us a sense of your schedule and areas of interest. Email addresses are logged by default so that moderators may follow up.

Where do I find committee documents?

Committee members will be given access to a shared folder on Google Drive. Committee members will be asked to copy forms for their own use.

What if I have an issue with the committee or someone on it?

The core moderators are available if you have any questions or concerns. You may use one of two reporting options:

Anonymous Feedback Form may be used if no specific action or reply is requested. Although this form is anonymous by default, you must sign in to upload supporting documents such as screenshots and files.

Appeals and Complaints Form may be used if you wish to be contacted by a moderator to further discuss the complaint. Email addresses are logged by default so that moderators may follow up.

Questions should be directed to the Mods.